Privacy Policy

Commitment to Privacy Protection個人情報保護への取組み

Tokyo Movie Co., Ltd. (hereinafter “the Company”) is profoundly aware of the importance of protecting personal information as a company engaged in the planning and production of a wide range of communication tools including videos, printed matters, web content and exhibitions. The Company treats the personal information it acquires and other personal information received from customers and partner companies as the most significant information property of its business and defines the protection of such information as a social responsibility.
To make strict use of all personal information handled by the Company, all employees will endeavor to protect personal information in accordance with the Privacy Policy set out below.


Privacy Policy個人情報保護方針

  • 1.At the time of acquiring personal information, the Company will specify the purposes of use thereof and use only fair and legal means of acquisition within the scope reasonably required by its operations.
  • 2.The Company will use the personal information it has acquired within the scope of the purposes of use and take measures to prevent any such information from being used for any other purpose.
  • 3.In the event of entrusting or offering personal information to any third party, the Company will select a party that sufficiently meets the protection standards and executes an agreement or equivalent to implement appropriate measures.
  • 4.The Company will comply with laws and ordinances pertaining to personal information, with guidelines instituted by the national government and with other norms.
  • 5.The Company will be aware of the risk of leakage, loss or damage of personal information, establish internal standards and responsibility systems for prevention or remediation purposes and implement appropriate measures.
  • 6.The Company will sincerely and swiftly respond to complaints and inquiries concerning the handling of personal information from persons concerned therewith.
  • 7.The Company’s officers and employees will recognize the importance of protecting personal information and endeavor to properly protect personal information. For this purpose, the Company will set up a personal information management system that complies with the requirements for personal information protection management systems under JIS Q 15001 to enforce full compliance by employees and constantly improve the system.
    当社の役員および従業員は、個人情報保護の重要性を認識し、個人情報の適切な保護に努めます。そのため、「個人情報保護マネジメントシステム要求事項(JIS Q 15001)」に準拠した個人情報保護マネジメントシステムを策定し、全従業者が遵守するとともに、この継続的改善に努めます。

制定日 平成25年9月1日
代表取締役社長 百々 立夫
Date of Establishment: September 1, 2013
Tatsuo Dodo, President and CEO
Tokyo Movie Co., Ltd.

Contact Address for Complaints and Inquiries on Handling of Personal Information

For any complaint or inquiry about the Company’s handling of personal information, please contact the Company’s Personal Information Contact Desk, either by postal service or by phone. Please note that the Company does not accept complaints or inquiries through in-person visits.

Personal Information Contact Desk
Tokyo Movie Co., Ltd.
2-12-33 Akasaka, Minato-ku, Tokyo 107-0052 Japan
Phone: 03-3582-2726
(Open from 10:00 to 17:00, except on Saturdays, Sundays, national holidays and the non-business days designated by the Company)

For the purposes of use and entrustment of personal information, please refer to Statement of the Company’s Purposes of Use of Personal Information.
For request procedures for disclosure or other treatment, please refer to Procedures Concerning Requests for Disclosure or Other Treatment of Personal Information.


 〒107-0052 東京都港区赤坂2-12-33
 株式会社東京映画社 個人情報お問合せ窓口
 電話 03-3582-2726
 (受付時間 10:00~17:00 ただし、土日・祝祭日・当社指定の休業日を除く)


Statement of the Company’s Purposes of Use of Personal Information

1. Purposes of Use of Personal Information個人情報の利用目的

The Company will endeavor to properly acquire and use personal information from business partners for the implementation of contracted operations as well as personal information directly received from the persons concerned, within the limit necessary for the fulfillment of the purposes specified below. The Company will not use any personal information for any other purpose except where permitted by law or ordinance.
Personal information acquired from business partners for the implementation of contracted operations:

  • 1)Planning, operation and implementation of events, seminars and various kinds of shows and campaigns and equivalents
  • 2)Production, operation and management of online content and distribution of e-mail magazines
  • 3)Operation of the campaign office
  • 4)Implementation of prize draws, dispatch of prizes won, and others
  • 5)Questionnaire surveys and analyses
  • 6)Dispatch, operation and management of direct mail, brochures, quarterly magazines and suchlike
  • 7)Auditions concerned with shooting and equivalents and operations associated therewith
  • 8)Other operations contracted by business partners

Personal information acquired directly from persons concerned therewith:

  • 1)Operations for the management of events and seminars organized by the Company
  • 2)Employment management of the Company’s employees
  • 3)The Company’s recruitment process


  • 1)イベント・セミナーなどの各種催事ならびにキャンペーン等の企画・運営・実施のため。
  • 2)WEB制作・運用・管理ならびにメールマガジンの配信のため。
  • 3)キャンペーン事務局の運営のため。
  • 4)懸賞の実施・景品等の発送等のため。
  • 5)アンケート調査・分析のため。
  • 6)DM・カタログ・季刊誌等の発送・運用・管理のため。
  • 7)撮影等に附帯するオーディションおよびそれに附帯する業務のため。
  • 8)その他お取引先様から委託された業務のため。


  • 1)当社主催の各種イベント・セミナーの管理業務のため。
  • 2)当社主催の各種イベント・セミナーの管理業務のため。
  • 3)当社の採用選考のため。

2. Personal Information Protection Manager個人情報保護管理者

Kayo Kitaoka, General Manager
ゼネラルマネージャー 北岡 香代

3. Offering of Personal Information to Third Parties個人情報の第三者提供について

The Company will never offer personal information to any third party without obtaining the consent of the information owner, except:

  • 1)when consent has been granted;
  • 2)doing so is compliant with any law or ordinance;
  • 3)when it is necessary to protect human life, health or property and it is difficult to obtain consent; or
  • 4)when the minimum necessary information is offered to a contractor within the limits necessary to fulfill the purposes of use.


  • 1)ご本人の同意がある場合
  • 2)法令に基づく場合
  • 3)人の生命、身体又は財産の保護のために必要がある場合であって、ご本人の同意を得ることが困難である場合
  • 4)利用目的の達成に必要な範囲内で、必要最低限の情報を委託先に提供する場合
4. Entrustment of Personal Information個人情報の委託

The Company may entrust personal information to an outside contractor depending on the operation. The Company will select a contractor with sufficient protections in place and will execute an agreement on the handling of personal information. The Company will also undertake appropriate management of the contractor.


Procedures Concerning Requests for Disclosure or Other Treatment of Personal Information個人情報の開示等の求めに関する手続き

Upon a request for notification of the purposes of use, disclosure, correction, addition or deletion, suspension of use, elimination or cessation of offering to third parties (hereinafter “disclosure or other treatment”) of personal information subject to disclosure held by the Company, the Company will take the requested action. Procedures to request disclosure or other treatment will be accepted at the address specified below.


1. Address for Submission of Requests for Disclosure or Other Treatment開示等の請求の申出先

To request disclosure or other treatment, please complete the designated request form and send it together with the necessary documents by postal service. At the time of sending the request form to the Company, please choose the Acceptance-Recorded Mail (Tokutei kiroku yubin), Simplified Registered Mail (Kan-i kakitome) or other mail option that enables verification of delivery records.


2. Documents to be Submittedご提出していただくもの
  • 1)A request form for disclosure or other treatment of your personal information
  • 2)A letter of request for correction, suspension of use, etc. of your personal information
  • 3)Your personal identification document (e.g. a photocopy of your driving license, passport, or health insurance certificate)
  • 4)If the procedures are taken by a legal representative, a document certifying his or her legal right of representation in addition to the document specified in 3) above
3. Fee手数料

Please note that you will be charged a process fee of 800 yen per request with respect to requests for disclosure and for notification of the purposes of use from among the requests concerned. If submitting a request by postal service, you will be asked to pay the fee by bank transfer or equivalent means.


4. Purposes of Use of Personal Information Acquired in Connection with the Request for Disclosure or Other Treatment開示等のご請求に関して取得した個人情報の利用目的

The Company will handle personal information acquired in connection with your request for disclosure or other treatment solely within the limit of fulfillment of your request for disclosure or other treatment.


5. Cases Where Requests for Disclosure or Other Treatment Cannot be Answered

Please note that the Company is unable to answer your request for disclosure or other treatment in any of the cases set out below:

  • 1)There is any deficiency in the documents submitted.
  • 2)Your identification cannot be verified.
  • 3)In the case where the request is made by a representative, his or her right of representation cannot be verified.
  • 4)The information concerned with your request does not fall under the personal information held by the Company.
  • 5)Answering your request would constitute a violation of any other law or ordinance.


  • 1)ご提出頂いた書類に不備があった場合
  • 2)ご本人の確認が出来ない場合
  • 3)代理人によるご請求に際して、代理権が確認できない場合
  • 4)当社の保有している個人情報に該当しない場合
  • 5)他の法令に違反することとなる場合
6. Submission Address Concerning Treatment of Personal Information Subject to Disclosure

Personal Information Contact Desk
Tokyo Movie Co., Ltd.
2-12-33 Akasaka, Minato-ku, Tokyo 107-0052 Japan
Phone: 03-3582-2726
(Open from 10:00 to 17:00, except on Saturdays, Sundays, national holidays and non-business days in the Year-End and New-Year Periods)

〒107-0052 東京都港区赤坂2-12-33
株式会社東京映画社 個人情報お問合せ窓口宛
TEL:03-3582-2726 (受付時間10:00~17:00 但し、土日・祝祭日・年末年始休業日を除く)